FUNDRAISING RULES

Our relationship with you

Any fundraising undertaken independently of OPERA is 'in aid of OPERA' we therefore cannot accept responsibility of liability for these events. Please use the phrases "acting in aid of OPERA" or "raising funds in aid of OPERA" this is because you are acting independently of the charity and have not been officially appointed Any fundraising activity undertaken for OPERA must result in the charity receiving all of the donations.

Data protection

Please use JustGiving for all donation collections so that all data protection requirements are complied with.

Communications

  • Do not send a communication that is indecent or grossly offensive and that is intended to cause distress or anxiety.
  • Ensure that materials adhere to copyright laws and that permission is obtained from the rights holders for the use of images, logos etc.
  • Ensure that any printed materials produced whilst fundraising for OPERA include all legally required information for example, our full company name "The OPERA Global Youth Foundation", our registered charity number "1168803" and our registered office "Fifth Floor, 125 Finsbury Pavement, Moorgate, London. EC2A 1NQ".
  • You must ensure that materials do not imply money is for a restricted purpose when it may be used for different purposes or for general funds.
  • If, for any reason, you choose to fundraise for more than one charity / organisation, you must state how monies will be allocated between the organisations.
  • Fundraising communications must not mislead, or be clearly likely to mislead, by inaccuracy, ambiguity, exaggeration, omission or otherwise.
  • Before distribution, fundraisers must ensure that there is evidence to prove all claims, whether direct or implied, are capable of objective substantiation.
  • Particular care must be taken to avoid causing offence on the grounds of race, age, religion, sex, sexual orientation or disability. This will vary according to the context, medium, audience, product and prevailing standards of decency.
  • If you're promoting your fundraising efforts to your contacts and networks you must be able to justify the frequency of contact, balancing the de”sire to communicate with not overwhelming/bombarding recipients.
  • You must respect donor's requests around the frequency of contact, and make it easy to communicate these requests.
  • Fundraising materials must not pressurise potential donors but can use reasonable persuasion.
Payroll giving

  • You must not offer benefits for donations received via pre-tax Payroll Giving, or overrule an individual employee's decision as to where their donation goes.
  • You must ensure that your staff are aware that, following a Payroll Giving promotion, they are still free to elect to give to any fundraising organisation of their choice.
  • You must ensure that your staff are aware that they have the right to terminate an agreement to donate to OPERA at any point.
Events

Any group organising a fundraising event must ensure that they read section 15 of the Code of Fundraising Practice, (found here: https://www.fundraisingregulator.org.uk/code-of-fundraising-practice/code-of-fundraising-practice/) and comply with any relevant requirements.

Banking

OPERA prefers to channel all fundraising through digital fundraising platforms such as JustGiving as they ensure all the legal and ethical requirements related to donations are fully met.  However, if your company or staff do receive cash or cheque donations please note the following:

  • Cash must be banked as soon as is practicable. To aid this, organisations must have a procedure on banking donations, such as who does it and when.
  • Cash not banked immediately must be placed in a safe or other secure location.
  • In Scotland, where cash is received in collection envelopes or collection boxes as part of a public charitable collection, it must be counted and banked in accordance with the Public Charitable Collections (Scotland) Regulations 1984, as amended.
  • Cash must be collected, counted and recorded by two unrelated individuals, wherever possible. (Collection boxes must only be examined and opened by the promoter of the collection (e.g. a charity's fundraising manager) and one other responsible person or by an official of a bank).
  • Unsecured cash must never be left unattended or in an unattended environment.
  • At the earliest possible date, reconciliation must be made between cash banked and income summaries. Where practical, this must be undertaken by a person independent of the counting and cashing up of the money.
  • Cash must be counted in a secure environment.
  • Cheques must be banked or, where used, sent to the organisation's fulfilment house promptly.
  • If sending cheques to a fulfilment house or external processor, organisations must ensure the method of sending the cheque is appropriate to the value being transported.